Automated reminders and payment prompts are ready.
Swim club management software
Streamline billing, renewals, and check-ins from one connected system.
Replace spreadsheets and scattered tools with a platform built for swim clubs, HOA pools, and member-driven facilities that need cleaner operations, club POS visibility, and steadier revenue.
No setup fee · No contracts · Free migration
Sales, tabs, and member balances stay in one ledger.
What clubs gain
Results clubs feel quickly when the whole day runs on one system.
The story gets easier to trust fast: less follow-up, fewer handoffs, and clearer answers for staff, operators, and boards.
Billing follow-up stopped eating board time once dues and front-desk activity shared one system.
The front desk now answers renewal, waiver, and guest questions from one screen during peak weekends.
Programs, staffing, snack bar sales, and member communication now move together instead of through handoffs.
Payments that fit your clubBring your own gateway or use ours
Role-based accessBoards, staff, and operators each see the right context.
Searchable recordsWaivers, balances, notes, and activity stay easy to audit.
Built for how your club actually runs
Swim clubs, HOA pools, and tennis-and-swim teams share the same operational pressure.
PoolPulse is built for swim club management software needs first, while still fitting clubs that need billing, check-ins, club POS, staffing visibility, and reporting to move together.
Boost renewals and free your staff.
Keep membership, waivers, dues, and guest rules connected so front desk and board questions get answered from one screen.
- Household memberships with waiver context
- Live check-ins with renewal and balance visibility
- Board-ready reporting without spreadsheet cleanup
Streamline resident access and billing.
Keep resident passes, reservations, and policy enforcement in one system during the busiest weekends of the season.
- Guest credits and hosted pass workflows
- Resident-friendly billing and access rules
- Cleaner handoffs between boards and seasonal staff
Run programs, courts, and snack bars from one platform.
Tie reservations, member billing, POS, and staffing together so operators can run the day instead of reconciling it later.
- Programs, clinics, and reservation guardrails
- POS, prepaid balances, and bill-to-account workflows
- Operational visibility across every activity area
Where revenue leaks
Six predictable gaps quietly drain every season.
Separate billing, staffing, POS, reservations, and reporting create the same leaks over and over. PoolPulse closes them before they compound.
Unpaid dues
ResultAutomate collections.
Problem
Manual follow-up lets late balances linger.
PoolPulse fix
See billing workflows →Autopay, retries, and reminders recover dues faster.
Missed renewals
ResultProtect renewals.
Problem
Renewal windows slip when timing lives in inboxes.
PoolPulse fix
See member workflows →Status, reminders, and waitlist recovery stay in one flow.
Empty reservations
ResultRecover unused capacity.
Problem
Open lanes and classes turn prime hours into dead space.
PoolPulse fix
See reservation workflows →Waitlists and no-show guardrails refill inventory quickly.
Concession leakage
ResultKeep more Saturday revenue.
Problem
Separate POS tools hide underpricing, shrink, and missed tabs.
PoolPulse fix
See snack bar workflows →Member-aware sales data makes snack bar leaks easier to spot.
Coverage gaps
ResultCatch staffing risk sooner.
Problem
Managers feel the gap after the rush has started.
PoolPulse fix
See staffing workflows →Schedules and attendance signals flag holes before service slows.
Invisible trends
ResultAct before drift spreads.
Problem
Spreadsheets explain the dip after it already happened.
PoolPulse fix
See PulseSignal in action →PulseSignal flags churn, slow windows, and weather dips early.
See it in action
See how a club day moves when billing, front desk, staffing, and POS share one workspace.
Front desk to billing to staffing - connected workflows change the pace of a club day in ways a feature list never fully shows.
What this replaces
SpreadsheetsLive member tracking
Separate billing + POSOne connected system
Manual waiversAutomated and searchable
Disconnected toolsEverything in one place
Easy guided setup • No onboarding fees • Works with your existing website
Move the gate line faster
Front-desk staff see status, waivers, guest rules, and account issues before anyone gets admitted.
Keep purchases tied back to the household
Snack bar sales, credits, and household balances stay visible without end-of-day POS cleanup.
Catch staffing risk before the rush
Managers move from club activity to staffing gaps and next actions without changing systems.
Core workflows
Run your entire club without the patchwork of tools
Billing, check-ins, POS, waivers, staffing, and reporting — all working together in one system your team can actually rely on.
Members in today
43
↑ 12% vs last Tuesday
LIVE
✓
Sarah Mitchell checked in
Member · Lap swim · Lane 3
Autopay
89%
220 of 247 families
Automated billing
Recurring dues, invoices, credits, and payment visibility without manual reconciliation.
Explore feature →POS system
Snack bar checkout, tabs, prepaid balances, and charge-to-account workflows in one connected system.
Explore feature →Kiosk mode
Branded self-service check-in and member-facing workflows for the busiest club moments.
Explore feature →Member login portal
Give families one place to manage balances, reservations, waivers, and club updates without calling the front desk.
Explore feature →Front desk check-in
Live member status, waiver checks, and guest guardrails before anyone reaches the gate.
Explore feature →Waitlist queue
Track demand, promote openings faster, and turn canceled spots into filled capacity.
Explore feature →Waiver signing and document sharing
Collect signatures, share packets, and keep member paperwork searchable and current.
Explore feature →
The full platformEverything your club runs on — memberships, billing, check-ins, reservations, POS, staffing, and real-time insights — in one system.
Expand full feature list
Everything your club runs on — memberships, billing, check-ins, reservations, POS, staffing, and real-time insights — in one system.
PulseSignal14 familiesflagged for renewal risk before the lapse window closes 3 shiftsidentified as understaffed before peak check-in $1.2kweather-linked revenue dip projected early enough to react
PulseSignal flags the next problem before it costs you.
PulseSignal surfaces churn risk, staffing gaps, underused time, and revenue dips — with a suggested next step your team can act on right away, not a report to dig through later.
ROI and pricing
See the financial upside before you commit.
Understand the revenue a connected system recovers, see how fast PoolPulse pays for itself, and find the plan that matches your club's size.
Around 200 members
$11.8k-$44.6k
Potential annual cash impact
0.6-2.4 months payback windowAround 1,000 members
$32.9k-$119k
Potential annual cash impact
0.4-1.5 months payback window5,000+ members
$138.5k-$491.1k
Potential annual cash impact
0.2-0.6 months payback windowEssentials
Get the operational backbone in place first.
$199/mo annual
$249/mo monthly
- Up to 200 members
- Add premium modules anytime
- Email support
Most popularPlus
Add the premium workflows most clubs ask for.
$349/mo annual
$399/mo monthly
- Up to 1,000 members
- Any 4 premium modules included
- Priority email + onboarding call
Premier
Scale with deeper operational coverage built in.
$549/mo annual
$699/mo monthly
- Unlimited members
- Any 8 premium modules included
- Dedicated account manager + phone support
Switch and save
Upgrade mid-season without scrambling your staff.
Three steps from data import to go-live - so your board and team know exactly what the transition looks like before anyone commits.
Bring your data into a cleaner, connected system
Bring member records, balances, renewals, and household context into one system without starting from scratch.
No messy imports or manual cleanupStart running smoother workflows immediately
Keep check-ins, billing, and seasonal operations moving while your team learns the new flow with guided support.
Staff sees improvements right awayFully switch to a faster, more reliable system
Launch with cleaner data, no setup fee, and a discounted first paid year once the season turns over.
No disruption, just better operationsCOMMON QUESTIONS
Questions clubs ask before they switch.
Straight answers on trials, migration, websites, payments, and what to expect once your club is ready to move.
Talk through your setup →
No pressure. Just a walkthrough tailored to your club.
01What does the 30-day trial include?
The full platform: billing, renewals, check-ins, staffing visibility, POS, AI insights, and the workflows your team actually uses every week.
See pricing and plans →02Can we switch mid-season without disrupting operations?
Yes. PoolPulse is designed for parallel migration so your current season can keep running while data, onboarding, and staff training move forward in the background.
See switching details →03Will PoolPulse work with my existing website?
Yes. PoolPulse embeds directly into your current site — whether you're on WordPress, Squarespace, Wix, Webflow, or a custom build — with no hosting changes required. Member portals, registration forms, reservation widgets, and waitlist signups all embed cleanly. If your club needs a new website, PoolPulse can design and host one for you as a fully managed, all-in-one setup.
04Can I use my existing credit card gateway provider?
Yes. PoolPulse integrates with any payment gateway provider, so you're not forced to switch processors or renegotiate rates. If you're already happy with your current gateway, keep it.
See billing workflows →05What is the best next step if we want to evaluate PoolPulse?
Start with the live demo if you want product context first, then compare pricing and launch options before scheduling a deeper walkthrough.
Compare launch options →One connected system
This is the last system your club will ever need.
Billing, check-ins, staffing, POS, and reporting finally work together. Start with a free 30-day trial or walk through your setup before your board commits.
Billing handledRenewals trackedStaff coveredRevenue recovered
No setup fees. No migration headaches. No second system to manage.