PoolPulse
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PoolPulse swim club management software features hero showing a dashboard, mobile member portal, check-in kiosk, reservation alert, check-in alert, and snack bar sale alert beside an evening pool
PoolPulse features

Features built for modern swim clubs.

Run memberships, billing, renewals, check-ins, reservations, POS, staffing, reporting, and member self-service from one connected system.

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  • All-in-one operations
  • Secure & reliable
  • Real-time insights
  • Built for swim clubs
Covered workflows

What PoolPulse helps your club run.

Start with the work your team handles every busy weekend, then open the details when a workflow matters to your club.

PoolPulse swim club gate check-in dashboard showing member search, barcode scanning, waiver status, balances, guest passes, reservations, daily check-ins, and scanner kiosk

Front Desk & Check-In

Move the gate line faster with member status, waivers, balances, guest rules, incidents, and reservations in one screen.

  • Check-in
  • Guest passes
  • Waiver status
  • Restrictions
  • Incident notes
Explore front-desk check-inSee this in a walkthrough
PoolPulse swim club billing and renewals dashboard showing household ledger, amount due, invoices, renewals, payments, autopay success, failed payments, QuickBooks status, and revenue trends

Billing & Renewals

Collect dues, automate renewals, retry failed payments, send receipts, and keep household balances visible.

  • Autopay
  • Invoices
  • Renewals
  • Failed-payment retries
  • QuickBooks posting
Explore billing and renewalsSee this in a walkthrough
PoolPulse swim club members and households dashboard showing a household profile, active membership status, waiver status, account balance, tags, recent check-ins, and member activity

Members & Households

Keep every family, membership, note, waiver, balance, pass, and activity record tied to one household profile.

  • Household records
  • Membership types
  • Notes
  • Tags
  • Documents
Explore member managementSee this in a walkthrough
PoolPulse swim club snack bar POS dashboard showing daily sales, prepaid balances, household tabs, transactions, average sale, checkout tablet, and end of day reporting

POS & Snack Bar

Tie snack bar sales, prepaid cards, member tabs, charge-to-account purchases, and end-of-day reporting back to the household ledger.

  • Snack bar POS
  • Prepaid balances
  • Household tabs
  • Charge-to-account
  • Sales reporting
Explore POS and snack barSee this in a walkthrough
PoolPulse swim club reservations and programs dashboard showing lane schedules, classes, waitlist spots, no-shows, daily reservation counts, program participation, and prime lane usage

Reservations, Programs & Waitlists

Manage lanes, courts, lessons, clinics, events, capacity, no-shows, and waitlists without separate signup tools.

  • Reservations
  • Waitlists
  • Programs
  • Classes
  • No-show controls
Explore reservations and programsSee this in a walkthrough
PoolPulse swim club staffing, reporting, and PulseSignal manager dashboard showing coverage risk, open shifts, staffing coverage, revenue trends, renewal risk, waitlist promotions, and reports

Staffing, Reporting & PulseSignal

Catch coverage gaps, track performance, monitor revenue, and see early signals before problems hit the board meeting.

  • Staff scheduling
  • Reports
  • Dashboards
  • PulseSignal
  • Audit logs
Explore reporting and insightsSee this in a walkthrough
PoolPulse club day flow graphic showing swim club check-ins, POS sales, member signups, and connected operating workflows on an evening pool background
See how it works

One busy club day.
One connected
system.

From morning check-ins to snack bar sales, staffing changes, reservations, and end-of-day reporting, PoolPulse keeps the day connected.

Schedule a Club-Day WalkthroughOpen Self-Guided Demo
  • Real-time updates

    Everything stays in sync

  • Reliable & secure

    Your data, always protected

  • One system

    Built for swim clubs

Included vs. optional

Start with the core.
Add what your season needs.

PoolPulse gives every club the operational foundation. Larger or more complex clubs can add advanced workflows when they need them.

Included core workflows

Everything you need to run day-to-day operations.

Members & access

Manage members, waivers, and club access.

  • Member management
  • Member portal
  • Waivers
  • Role-based access

Billing & payments

Memberships, invoices, payments, and reporting.

  • Billing and payments
  • Reports

Front desk operations

Check-ins, reservations, POS and snack bar.

  • Front desk check-in
  • POS / snack bar
  • Reservations
  • Guest access

Club management

Reports, audit logs, and role-based access.

  • Audit logs
  • Onboarding support
  • Role-based access
  • Operations reports

Optional / advanced workflows

Add on modules that grow with your club.

PulseSignal AI

Smart insights and automation for your club.

Programs & lessons

Manage swim lessons, camps, and programs.

Staff scheduling

Schedules, availability and shift tracking.

Marketing & lifecycle

Automations to engage and retain members.

Mailchimp integrations

Email campaigns and communication flows.

Advanced reservations

Advanced booking rules, waitlists and resources.

Website integration

Branded website and member experiences.

Custom workflows

Tailored automations for your unique needs.

Schedule a WalkthroughCompare plans and add-ons
  • Secure & reliable
  • Always in sync
  • Built for swim clubs
Connected club record

From front gate to board report, everything stays connected.

Memberships, dues, check-ins, snack bar tabs, reservations, reports, and member self-service all work from the same live club record.

One club record.

Real-time updates. Fewer errors. Happier members.

PoolPulse one connected club record diagram showing a live swim club record that connects member, billing, check-in, snack bar, reports, and portal workflows
Members

Households, dependents, passes

Billing

Dues, balances, invoices, payments

Check-in

Gate visits and guest activity

Snack bar

Tabs, POS, prepaid cards

Reports

Attendance and revenue views

Portal

Waivers, payments, self-service

Always in sync

Every update happens in real time across your entire club.

Built for swim clubs

Designed around how your club actually operates.

Reduce errors

One record means less manual work and fewer mistakes.

Better for members

Members get a smoother, more connected experience.

Member portal

Member self-service that feels simple before the family reaches the gate.

Give members one place to review balances, sign waivers, update household details, book reservations, and prepare for their next visit.

See the portal in a walkthroughExplore member records
  • 24/7self-service for balances, waivers, reservations, and updates
  • One loginfor household details, billing, forms, and guest passes
  • Less desk trafficbefore renewals, busy weekends, and opening day
Evening lap lanes prepared for a PoolPulse member portal reservation and check-in visit
Upcoming visit

Lane booked at 11:00 AM

  • 2 guests added
  • Lesson waitlist joined
  • Check-in pass ready

Household updates

Families can keep contacts, emergency details, guardians, and account information current.

Balances and receipts

Members can review dues, receipts, open charges, and prepaid balances from the same account.

Waivers and forms

Required signatures and shared documents stay ready before the family reaches the gate.

Reservations and programs

Families can book lanes, courts, lessons, events, and waitlist spots without calling the desk.

PoolPulse reports dashboard on a bright indoor pool background showing year-to-date revenue, renewal rate, net revenue, memberships, attendance, POS sales, staffing cost, and open alerts
Reports

Board-ready answers without spreadsheet cleanup.

Track renewals, revenue, attendance, POS, reservations, and staffing from the same operating record your team uses every day.

See reports in a walkthrough

Live insights

Real-time updates across every metric.

Trusted data

Accurate, secure, and always up to date.

One source

All locations, all teams, one connected record.

Proactive alerts

Spot issues early and stay ahead of them.

Renewals trending ahead of last year3 staffing alerts
PoolPulse swim club campaigns dashboard showing email and SMS campaign metrics, recipient counts, open rates, click rates, and a pool opening SMS preview
Communications & Campaigns

Campaigns, Communications & Member Engagement

Keep renewals, announcements, reminders, and member communications connected to the same club data your staff already uses.

Integrates with Mailchimp and supported email marketing platforms.

See communications in a walkthroughExplore communications & campaigns
Feature directory

Explore every PoolPulse feature.

Use the directory to jump into specific workflows, or schedule a walkthrough to see how the pieces work together for your club.

Staff scheduling

Coverage planning, shift needs, staffing gaps, assignments, and payroll context.

Explore staff scheduling

PulseSignal AI

Renewal risk, staffing gaps, revenue dips, usage trends, and suggested next steps.

Explore PulseSignal AI
PulseSignal AI

See the next problem before it costs you.

PulseSignal watches renewals, staffing, revenue, and usage trends, then suggests the next step your team can take.

Renewal risk14 families nearing lapse
Staffing gapFriday 4-6pm trending short
Revenue dipweather-linked drop projected
See PulseSignal in a walkthrough
PoolPulsePulseSignal/ AI Insights
Scanning·
⚠
CHURN RISK
14 families nearing renewal lapse
Historical drop-off at this stage is 38%. Lapse window closes in 7 days.
14
families
Suggested next step
Personalized reminder to all 14 families
◑
STAFFING GAP
3 shifts understaffed before peak check-in
3
shifts
↓
REVENUE DIP
$1.2k revenue dip forecast this week
$1,200
◷
UNDERUSED TIME
Tuesday 7–9am lane capacity at 18%
18%
Updated · just now · Riverside Aquatic ClubPulseSignal
Built into every plan

The support layer behind every workflow.

Onboarding success

A real human helps your club migrate, train, and get through the first weekend live.

Live support

Get help from people who understand seasonal club operations.

Role-based access

Boards, operators, lifeguards, and front-desk staff see the right context.

Audit logs

Every important change is tracked for accountability.

Need something specific?

Show us how your club runs.

Every club operates differently. From memberships and guest policies to staffing and reservations, we'll show how PoolPulse can support the way your club actually works.

Tailored to your club

See how PoolPulse fits your processes and priorities.

Expert guidance

Walk through real use cases with our team.

Built for your day-to-day

Practical solutions for the way you operate.

Memberships

Manage renewals, waivers, and guests

Reservations

Book, modify, and manage reservations

Check-ins

Fast, secure member and guest check-in

POS & Snack Bar

Track sales, inventory, and profitability

Staffing

Schedules, time tracking, and role management

Reports

Real-time insights that keep you informed

Schedule a Walkthrough

No commitment. Just a personalized look at how PoolPulse can work for you.

Features that fit your club

Want to see the features that matter to your club?

Schedule a guided walkthrough and we will show how PoolPulse handles memberships, billing, renewals, check-ins, POS, reservations, staffing, reporting, and member self-service for your club's setup.

Schedule a WalkthroughOpen Self-Guided Demo
See Pricing

No setup fee. No contracts. Free migration.